E-Signature
made
simple
Forget printing and chasing signatures. Bizimply’s HR tools handle contracts, handbooks, and policies digitally with full legal validity.
Employee Document Management
for Shift-Based Teams
E-SIGNATURE
Integrate with Bizimply with Dropbox Sign
Integrated document signing lets you send and receive legally binding, signed documents.
- Send and sign contracts up to 80% more quickly
- Simplify signing for everyone – tech-savvy or not
- Audit trails provide proof of document access, review, and signature
- Safely sign and request signatures for your most important documents
Everything You Need to Manage and Connect Your Team
EMPLOYEE DOCUMENTS
Manage Employee Records with Ease
Bizimply’s cloud-based document management keeps everything safe, organised, and online – no more digging through filing cabinets.
- Centralised files at your fingertips
- Save as Word, PDF, Powerpoint, Excel, jpeg and png files
- Set access and permission levels
- Managers, regional managers, and HR teams can access documents quickly and securely
Real Manager Pains. Real Bizimply Solutions.
Tracking Right-to-Work and Certifications
- The Pain: An employee’s visa expires or a bartender’s food safety certification lapses, and you don’t realise it until an auditor walks through the door.
- The Bizimply Solution: Store all certifications, IDs, and training records directly within the secure Employee Profile. Because Bizimply natively links HR profiles to our scheduling engine, active training certs and visa limits act as guardrails. The system automatically alerts you before a document expires and stops managers from rota-ing non-compliant staff.
Onboarding Delayed by Hand-Signed Contracts
- The Pain: Printing out physical contracts, waiting for a new hire’s next shift to get a signature, and manually scanning pages into a local drive.
- The Bizimply Solution: With our integrated Dropbox Sign (HelloSign) E-Signature partnership, you can send legally binding documents straight to your new hire’s device. Get contracts, handbooks, and policy updates signed up to 80% faster, even before their day-one shift.
"I Didn't See That Policy Update"
- The Pain: You update your company policy or health and safety guidelines, but half your casual workforce claims they “never got the email.”
- The Bizimply Solution: Broadcast company news, updates, and documents directly to your workforce via Bizimply Connect™ and the MyZimply app. Track document access, reviews, and signature status with a bulletproof digital audit trail.
Trusted by thousands of UK & Irish businesses
Frequently Asked Questions About Employee Document Management
What is employee document management software for shift workers?
Employee document management software for shift-based businesses is a digital platform used to securely store, organise, and track employment records like contracts, training certifications, and tax forms. Unlike standard storage solutions, shift-based document software integrates directly with scheduling tools to ensure workers remain legally compliant and fully certified before they are placed on a rota.
How do employees access their HR documents in Bizimply?
Employees can access authorized HR documents by logging into their secure Employee Portal or using the MyZimply app on their mobile device. Administrators can configure specific permission settings to choose exactly which personal records (e.g., contracts) or general business files (e.g., employee handbooks) are visible to individual team members.
How does Bizimply help with compliance and expiring training certificates?
Bizimply features built-in Training Cards and expiration alerts tracking. When an employee’s certification or right-to-work visa is nearing its expiration date, the system alerts management. Because the system links directly to the scheduling engine, it acts as an operational guardrail to prevent managers from scheduling non-compliant or uncertified staff.
Does Bizimply integrate with e-signature tools?
Yes, Bizimply integrates seamlessly with Dropbox Sign (formerly HelloSign). This built-in feature allows HR teams and managers to send legally binding contracts, handbooks, and policy documents to staff digitally, allowing teams to complete onboarding on any device up to 80% faster.
Ready to Stop Chasing Staff for Paperwork?
Request your free demo today!
Get to know Bizimply. Our product experts will guide you through our solution with a 15-minute Zoom demo.
